Pay Tracker is a cloud-based solution and there are no capital expenses for you. Your data can be backed up regularly, and your institution has to pay the subscription charges only. We understand the importance of your data security and we have used multi-layer security measures to protect your data. We have chosen one of the best hosting providers for Pay Tracker and the data centre is within Australia.

Advantages

  • Multiple payment options for parents.

  • Fee processing settled directly to school’s bank account.

  • Advanced reporting and tracking tools.

  • Send Automated Alerts, Reminders and Notifications to parents.

  • Import your reports in Excel/PDF formats.

  • Assign transaction charges to parents or by the school.

  • Lowest transaction charges – Save your bank charges.

  • Affordable subscription charges.

  • No lock-in contracts.

  • Login for parents to pay the fees/due securely.

Interested?

Features of Pay Tracker

Simplifies fees collection, Automate Transactions and Provide In-depth Financial Reports

Key features

  • Pay Tracker has incorporated multiple types (Direct Debit, Card Payments and Internet Banking) of fee payment options for your parents.
  • You can use Cash, Eftpos, and Split payment options to collect the fees at the school office other than the online remittance models available.
  • Various Fee allocation models available;
    • General Model
    • Family Model
    • Sibling Model
    • Groups- Create groups (e.g. Swimming, Tennies, Drama etc.) and allocate fees if required.
  • Enable Fee-split (Quarterly, Monthly, Fortnightly, Weekly) models for parents apart from one-time fee payment.
  • Create Fee heads with or without due dates.
  • Parents/Students can pay their fees from anywhere.

Fee Reports and Filtering Options

  • Today's Collection, Total collection, Due, Overdue, Future, Surcharge, All-in-One report etc.
  • Yearly, Semester, Term, Month, Range, Day etc
  • School, Section, Class, Division/Room, Family, Student/s etc.

Fee Receipts

Use the default receipt format or Design fee receipt, using the template.

Auto generated receipts/Invoices.

User Guide

Pay Tracker comes with a dashboard tour and a user guide for you to learn and understand each functionality.

Discounts and Late fees/fine

  • Add as many discount models.
  • Apply custom payment plans for specific students/families.
  • Apply late fee/fine on created fee heads.
  • Allocate Government Support to eligible students/families.

Pay Tracker Modules

  • Comprehensive Dashboard
  • General Settings
  • Alerts
  • Fee Management
  • Payment Gateway Settings
  • Staff Management
  • Student Management
Interested?

Why Pay Tracker?

School Fee Management is always a time-consuming matter. If you have to keep track of numerous types of school fee and apply them to the correct student, manage incoming payments and receipts, making bills and sending notices when bills are due, then Pay Tracker is the answer. Pay Tracker can help you streamline the whole process of school fee collection so that it doesn’t get out of control, or consume more time than necessary.

Pay Tracker provides a simple way to create and assign school fee, manage payments, print and save receipts, and even a way to deliver payment notices online. All billing and payment information is stored in the student’s file, so all information is kept together in one place. Itemized charges, both past and upcoming, are easy to view and refer. Standard school charges can be set up once and then apply as necessary, keeping billing consistency and reducing billing errors.

Online school billing enables your school to accept various payment methods without a hassle. Parents can view their school bills online through the Parent Portal and pay from anywhere with their choice of payment mode. We have enabled, Direct Debit, Card Payments, Net banking and more integrations to come.

Multiple Fee creation model

The primary reason for Pay Tracker to stand differently than other solutions is its uniqueness and flexibility. Pay Tracker comes with multiple Fee creation models.

When you have two or more students enrolled at your school from one family, and if you have a different fee structure with discounts, or you wish to allow a certain number of families with a customised fee payment schedule, or you want to assign a particular fee head to a specific group (e.g. Football coaching Fee), or you wish to collect a fee head within a time frame, we have covered it all.

This is a great feature that enables you to view and bill a family on a single invoice. Pay Tracker will let you customize the allocation of fees across family members. This further streamlines the billing process for the school and makes invoices easier to read and understand for the parents.

Pay Tracker helps schools and colleges across Australia ease the administrative burden of fee collection while strengthening annual cash flow.

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